Selfie with school certificate? Yes, but without visible personal data

What a school year it was! Maybe a selfie with a school certificate? Or maybe proud parents intend to show off their kids' high marks on their own social media profiles? Be careful, because it's a real treat for "lovers of other people's data."

The 2019/2020 school year goes down in history. Soon students will receive their school certificates, although in many cases this will be a different end to the school year than the one to which older and younger are accustomed.

The conditions, mode and template for drawing up the certificate are governed by legal provisions, and specifically by the Regulation by the Minister of National Education of 27 August 2019 on certificates, state diplomas and other forms. However, before the end of the school year, it is worth recalling that the school certificate contains the student's personal data, so the title selfie requires some thought to take the shot without risking losing control over personal data that may be visible.

A school certificate, either the one certifying promotion to the next class, or the one which the student receives at the end of his/her school education is nothing more than a public document. The information about the student contained in this document also indicates that the school certificate allows for full identification of the individual.

By publishing a photo of the certificate, you can reveal a lot of details about the person to whom the certificate relates. Each type of school certificate contains, above all, data such as: first and last name of the student, his/her date of birth, information about the school in which he/she is studying, indication of the class and specific school year. Only for these reasons it is worth being careful and resisting boasting about good marks.

In addition, the school certificate also has some additional information that justifies that special care should be taken to use this document safely. For example, the grades on the certificate, including information on behavior, are also examples of information that can tell a lot about a student, e.g. what school subjects he or she likes, and thus what interests he or she may have.

In addition, the school headmaster and the class teacher make a signature on the document. The certificate also contains the official seal of the school. The school certificate is issued on the form that contains safeguards against forgery required for public documents. In the current legal status, school-leaving certificates can only be issued in the form of a paper document. Any other form will only be information about the completion of the school and the grades received for each subject.

These features show that the owner of the document should not only protect it from destruction, but also against loss and theft. In the last two cases, when the document falls into the wrong hands, the consequences of losing control over personal data can be serious. Since school certificates are documents that mainly concern minors, it is all the more important to ensure that they do not risk losing their data due to spontaneous actions. Children are less aware of the risks, consequences and safeguards concerned and their rights in connection with the processing of personal data (as mentioned in recital 38 of the GDPR).

2020-07-02 Metadane artykułu