Contact

Contact data and working hours
Personal Data Protection Office
kancelaria@uodo.gov.pl
Infoline (in Polish): 606-950-000
Operates on weekdays from 10.00 – 14.00
Contact for media
Spokesperson - Adam Sanocki
rzecznikprasowy@uodo.gov.pl
Asking questions
The Spokesperson Department replies to questions sent exclusively by journalists.
Media representatives are kindly asked to:
  • present a short description of a problem,
  • specify the expected date of reply,
  • provide their contact data.
Data Protection Officer
The Data Protection Officer (DPO) is Robert Miętkowski.
You can contact him by means of Electronic Inbox of the Office
or by e-mail at: iod@uodo.gov.pl

Electronic inbox

Motions, applications or complaints can be submitted in the form of an electronic document by means of Electronic Inbox (Elektroniczna Skrzynka Podawcza) with the use of dedicated forms available on the platforms ePUAP2 and biznes.gov.pl. These platforms generate an official acknowledgment of receipt of electronic documents, in accordance with the binding legal provisions.
IMPORTANT: before you lodge a complaint
(Both natural persons and legal entities can use the form.)
The ePUAP electronic inbox of the Personal Data Protection Office: /UODO/SkrytkaESP

Other forms of communication

Regardless of the introduced communication channel through the inbox, the persons who do not have the means to make a qualified electronic signature or electronic signature confirmed via ePUAP trusted profile, can make use of e-mail - kancelaria@uodo.gov.pl. However, this does not include documents that must be signed with a qualified signature, i.e., among others, notifications regarding the DPO, which - as a rule - must be sent via ePUAP or the business.gov.pl website (https://uodo.gov.pl/pl/502/2248; https://uodo.gov.pl/pl/502/2249). Thus, the controller/processor may exceptionally use the provided email address kancelaria@uodo.gov.pl to notify the appointment/revocation/change of the DPO (deputy DPO) data, but the sent notification must bear a qualified electronic signature or a signature confirmed by the ePUAP trusted profile.

The above address does not serve as a channel to submit any applications (including complaints regarding data breaches) in terms laid down in the Code of Administrative Procedure. Any applications being put forward should meet the requirements as outlined in the Art. 63 of the above Code, i.e. can be submitted i.a. by electronic communication means through the electronic inbox of the authority. The Personal Data Protection Office does not issue official acknowledgment of receipt for applications sent by e-mail.

Information clause for the journalists

The controller of your personal data will be the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych - Prezes UODO) with the seat in Warsaw, at ul. Stawki 2

You can contact us in the following ways:

The compliance of processing in the Personal Data Protection Office is supervised by the Data Protection Officer appointed by the President of the Personal Data Protection Office, whom you can contact as follows:
Your personal data will be processed for the purpose of responding to press enquiries and media coverage on the following legal basis:
  • Article 6(1)(c) and Article 9(2)(g) of Regulation (EU) 2016/679 of The European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (OJ L 119, 4.5.2016, p. 1, OJ L 127, 23.05.2018, p. 2, OJ L 74, 04.03.2021, p. 35.),
  • The Act of 10 May 2018 on the Protection of Personal Data (consolidated text, Journal of Laws 2019, item 1781),
  • Article 3(a) of the Act of 26 January 1984 The Press Law (consolidated text, Journal of Laws 2018, item 1914).
  • We will store your personal data to fulfil the obligation of documentation archiving which is imposed by the provisions of The Act of 14 July 1983 on the National Archive Resource and Archives (consolidated text, Journal of Laws 2020, item 164)
The recipients of your personal data may be:
  • Minister of Digitisation in cases where you used forms avalilable on ePUAP to send letters and other documents to the President Of Personal Data Protection Office,
  • Minister of Development and Technology in cases where letters and other documents were sent to the President Of Personal Data Protection Office by electronic means using forms available on Biznes.gov.pl platform.
A separate category of recipients to whom your personal data might be disclosed are the entities entitled to service of process as well as the entities with which the Personal Data Protection Office has concluded an agreement for the supply of services to maintain the IT systems being used in the Office
We will store your personal data for the period necessary to fulfil the purpose for which they have been collected and for archiving purposes which is imposed by the provisions of the Act of 14 July 1983 on the National Archive Resource and Archives (consolidated text, Journal of Laws 2020, item 164) and in compliance with the office instruction binding in the Personal Data Protection Office for the period of 25 years.
Pursuant to the GDPR you shall have::
  • the right of access to your data and to obtain a copy of them;
  • the right of rectification of your data;
  • the right to obtain the restriction of or to object to data processing if it is not excluded by separate regulations;
  • the right to lodge a complaint to the President of the Personal Data Protection Office (to the address of the Personal Data Protection Office – Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00 - 193 Warsaw, Poland)
Providing of data is voluntary but if you do not provide the data, the Office will not be able to process your case or verify your status as a journalist.

Information on data processing

The controller of your personal data will be the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych - Prezes UODO) with the seat in Warsaw, at ul. Stawki 2.

You can contact us in the following ways:

The Data Protection Officer (DPO) is Robert Miętkowski. You can contact him by means of Electronic Inbox of the Office or by e-mail at: iod@uodo.gov.pl

Only cases concerning the processing of your data by the Personal Data Protection Office, including the cases concerning the exercise of your rights of access to, rectification, erasure and restriction of processing of as well as the right to object to the processing of your data, can be addressed to the Data Protection Officer.

It is not the competence of the Data Protection Officer of the Personal Data Protection Office to handle other cases, such as for example providing advice, accepting notifications of designation of a DPO, accepting data breach notifications, providing consultation or handling complaints. Requests concerning such cases should be addressed to the Personal Data Protection Office by means of the Office’s Electronic Inbox with the use of relevant forms.
We will process your personal data in connection with compliance with a legal obligation to which the controller is subject (Art. 6 para. 1 letter c of the GDPR [1]) and performance by the controller of a task carried out in the public interest or in the exercise of official authority vested in the controller (Art. 6 para. 1 letter e).
The recipients to whom your personal data might be transferred will be the parties and participants of the proceedings or the authorities relevant to handling the applications pursuant to existing regulations, to whom your application was transferred by the President of the Personal Data Protection Office.

A separate category of recipients to whom your personal data might be disclosed are the entities entitled to service of process [2] as well as the entities with which the Personal Data Protection Office has concluded an agreement for the supply of services to maintain the IT systems being used in the Office.
We will store your personal data until the completion of the task for which the personal data have been collected, and then, in cases in which it is required by the provisions of the Act of 14 July 1983 on national archival resources and archives (Journal of Laws of 2018 item 217 with amendments) for the period resulting from those provisions.
Pursuant to the GDPR you shall have:
  • the right of access to your data and to obtain a copy of them;
  • the right of rectification of your data, if they are inaccurate or not up-to-date, as well as the right of erasure of personal data in case where data processing is not carried out for the purpose of compliance with a legal obligation or in the exercise of official authority;
  • the right to obtain the restriction of or to object to data processing;
  • the right to lodge a complaint to the President of the Personal Data Office (to the address of the Personal Data Protection Office – Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00 - 193 Warsaw, Poland)
Data privacy notice for users of social media accounts (e.g on Twitter) of the Personal Data Protection Office
Privacy policy
The principles concerning data processing on the websites of the Personal Data Protection Office are specified in our Privacy Policy.
[1] Regulation (EU) 2016/679 Of The European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (Official Journal of the European Union L 119/1 of 4 May 2016, p.1, and L 127/2 of 23 May 2018, p.2) – hereinafter the GDPR.

[2] This pertains mainly to the bodies supplying service of process using the means of electronic communication, including ePUAP, in relation to § 8 section 2 of the Decree of the President of the Council of Ministers of 14 September 2011 on the preparation and service of process of electronic documents and making available application forms, specimens, and copies of electronic documents (i.e.: Journal of Laws of the Republic of Poland of 2018, item 180).